Effective date: September 28, 2026
Study Japan Your Way respects your privacy and is committed to handling personal information responsibly and transparently.
Study Japan Your Way is operated by Next Chapter International. This Privacy Policy explains how we collect, use, disclose, protect, and retain personal information when you use studyjapanyourway.com, contact us, or use our school inquiry and referral services.
1. Personal information we may collect
Depending on how you use the website, we may collect information such as:
- your name
- email address and other contact information
- nationality or country of residence
- age or date of birth, when relevant to a study inquiry
- preferred study destination
- preferred school or schools
- preferred course type and study period
- Japanese-language level
- educational background or study goals
- information you choose to include in an inquiry or student profile
- technical information such as browser type, device information, IP address, and website usage information
We aim to collect only information reasonably necessary for the purposes described in this policy.
2. How we collect personal information
We may collect personal information when you:
- contact us by email or through a website form
- submit an inquiry to one or more schools
- create or use a future Study Japan Your Way student profile
- request information about studying in Japan
- communicate with us about a school or program
- use or browse our website
We may also receive information from a school where necessary to manage an inquiry, referral, or enrollment-related matter.
3. How we use personal information
We may use personal information to:
- respond to your questions and requests
- help you identify relevant schools or programs
- process and review school inquiries
- introduce you to schools you have selected
- communicate with you and participating schools regarding your inquiry
- operate and improve Study Japan Your Way
- maintain records relating to school referrals
- prevent misuse, fraud, or security problems
- comply with legal and regulatory obligations
We will not use personal information for purposes that are unrelated to the reason it was collected unless we obtain appropriate consent or are otherwise permitted by law.
4. School inquiries and sharing with schools
A core purpose of Study Japan Your Way is to help prospective students connect with educational institutions in Japan.
When you ask us to send an inquiry or introduction to a school, we may share the personal information necessary for that inquiry with the school or schools you have selected.
For example, if you select up to three schools, relevant information from your inquiry or student profile may be sent separately to each selected school.
After an introduction is made, you may communicate directly with the school. Schools have their own privacy practices, and their handling of your information is governed by their own policies and applicable laws.
Study Japan Your Way does not normally collect application documents, tuition payments, or school fees on behalf of schools. Students generally submit application materials and payments directly to the relevant school.
5. Service providers
We may use third-party service providers to operate the website and our business, including providers of:
- website hosting
- website security
- analytics
- cloud storage
- form processing
- other technology and business services
These providers may process personal information only as necessary to provide services to us and may operate in Canada or other countries.
6. International transfers
Study Japan Your Way is based in British Columbia, Canada, while many of the schools we work with are located in Japan.
If you request an introduction or submit an inquiry to a Japanese school, your personal information may therefore be transferred to and processed in Japan.
Information handled by technology or cloud-service providers may also be processed in other jurisdictions. Personal information stored or processed outside Canada may be subject to the laws of those jurisdictions.
7. Cookies and website analytics
Our website may use cookies and similar technologies necessary for normal website operation.
We may also use analytics tools to understand matters such as:
- pages visited
- general traffic sources
- device and browser types
- approximate geographic regions
- how visitors interact with the website
If optional analytics or similar technologies are introduced, we will use them in accordance with applicable privacy requirements.
You can control many cookies through your browser settings.
8. Consent
Where required, we obtain consent before collecting, using, or disclosing personal information.
When you voluntarily submit information for a clear purpose—for example, requesting that we introduce you to a particular school—your consent may be inferred for uses reasonably necessary to complete that request.
B.C. privacy guidance emphasizes that consent should be meaningful and that organizations should not require more personal information than is reasonably necessary to provide a service. OIPC British Columbia
You may withdraw consent to certain uses of your personal information, subject to legal, contractual, or practical limitations.
9. Retention
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected and for legitimate business, legal, accounting, or record-keeping requirements.
When personal information is no longer required, we take reasonable steps to securely delete, destroy, or anonymize it.
10. Security
We use reasonable administrative, technical, and organizational measures intended to protect personal information from unauthorized access, use, disclosure, loss, or alteration.
However, no internet transmission or electronic storage system can be guaranteed to be completely secure.
B.C.’s PIPA requires private-sector organizations to protect personal information against unauthorized access, collection, use, disclosure, copying, modification, or disposal. OIPC British Columbia
11. Access and correction
You may request access to personal information that we hold about you and ask us to correct inaccurate or incomplete information.
Under B.C.’s PIPA, individuals have rights to request access to their personal information and to request correction of errors or omissions. OIPC British Columbia
To make a request, contact us at:
Privacy Officer
Study Japan Your Way
British Columbia, Canada
contact@studyjapanyourway.com
We may need to verify your identity before responding to a request.
12. Children and minors
Some people interested in studying in Japan may be under the age of majority.
Where appropriate, we may require consent or involvement from a parent or legal guardian before collecting or sharing certain information relating to a minor.
We do not knowingly seek to collect personal information from children except where reasonably necessary in connection with a legitimate study inquiry and appropriate consent has been obtained.
13. Third-party websites
Our website contains links to schools and other third-party websites.
Study Japan Your Way is not responsible for the privacy practices, security, or content of third-party websites. We encourage you to review their privacy policies before submitting personal information.
14. Changes to this Privacy Policy
We may update this Privacy Policy as our website, services, or legal obligations change.
The current version will be published on this page with an updated effective date.
15. Contact us
Questions, concerns, access requests, or correction requests relating to privacy may be sent to:
Privacy Officer
Study Japan Your Way
contact@studyjapanyourway.com
If you have concerns about how your personal information has been handled, you may also have the right to contact the Office of the Information and Privacy Commissioner for British Columbia.